Develop an organization system that allows to optimize and automate the process of access to files

Abstract

A company has an excess of archived documents that go from 2003 to the present. The excess of files has limited the space in the office and the work of the employees. It also causes a very large monetary expenditure on materials such as paper and ink. The purpose of this project is to develop an organization system that allows to automate and optimize physical files in a digital way. The DMAIC methodology was applied to find a solution to the problem. Two possible solutions were evaluated. Once the best solution was selected, it could be determined that the digitization of files brings multiple benefits to the company. Among the benefits, a monetary saving of $ 29,930 can be mentioned. Key Terms - Automate, Digital Way, DMAIC, Optimize.