Invoice Submission System

Abstract

When it comes to revenue, contracts and businesses it is imperative for agreements to be met. The Procurement Organization of Honeywell Aerospace is currently facing a lot of road blocks while trying to achieve production and meet their goals while satisfying their customer at an above the competition way. There is a big gap between supplier, customers and even between focals workings for the Procurement Organization. Current process is not lean and it’s hurting the company’s reputation among the competition and some suppliers are even considering cutting agreements with the company and taking its products to other company who could meet their expectations earlier and in a more satisfactory way. Honeywell Aerospace is a multi-national company that manufactures and sells aircraft and aerospace tools and parts around the globe. The Procurement organization is the one responsible for ensuring that all invoices and costs get processed and hit their respective projects per schedule but it’s difficult when you have different type of customers and suppliers from around the globe and sometimes the same supplier is supporting different types of projects assigned by the same company. Honeywell divides their engineering projects into two types: commercial and government funded. There are current four focals from the procurement organization in charge of all projects, the team is composed from people from two different countries: Mexicali peers cannot work on government funded projects. This means that even when you have four employees to do all the job, two of them due to citizen restrictions can’t even look at around 32% of the projects and these four people are in charge and responsible for processing all invoices for the whole Engineering organization and when its sole database becomes obsolete and the process is not very user friendly, numbers are not met and something should be done about it. Upper management in Honeywell chimes in looking for ways to retain their customers and make sure they are satisfied. Key Terms: - Invoice Submission System: internal process of Honeywell to receive and process invoices for engineering projects. - Focal: employee designated to work with Engineering project. - Procurement Organization: Department responsible for receivable and processing of all invoices within Honeywell Aerospace. - SharePoint: website provided and maintained by Honeywell for internal and 3rd party suppliers to upload invoices from their projects for processing